Metafile Information Systems and Customer Perishable Distributors of Iowa Illustrate Benefits of Efficiency, Visibility in Procure-to-Pay Process at NAPP 2010 Conference
Executives Highlighted How Paperless P2P Technology Reduced Invoice-Processing Time from One Week to One Day and Generated $60,000 in Immediate ROI
MARINA DEL REY, CA, FEBRUARY 2010 - Efficiency and visibility in the procure-to-pay (P2P) process were the cornerstones of a presentation by experts from Metafile Information Systems (http://www.metafile.com) – a leading paperless accounts payable and accounts receivable document management solution provider – and its customer, Midwest grocery distributor Perishable Distributors of Iowa, Ltd. (PDI) (http://www.contactpdi.com). The presentation, entitled, “Boosting Operational Efficiencies and Visibility in the P2P Process,” was delivered on Feb. 16 at the National Association of Purchasing & Payables (NAPP) 2010 Conference in Marina del Rey, Calif.
Doug Bertram, regional sales manager with Metafile, and Gary Churchill, assistant vice president of information technology with PDI, illustrated how all entities in the P2P chain – from vendors and suppliers to customers and employees – benefit from the efficiency, visibility, and return on investment (ROI) borne from procure-to-pay document management and workflow solution investments. Highlights of the presentation included:
- Each of PDI’s suppliers creates thousands of paper documents and invoices that PDI would have to approve, pay, ship, and process several times a day. PDI processes more than 3,500 invoices per month and experiences an appreciable increase during the holidays.
- The sheer volume of paper that changed hands created workflow challenges as paper was filed, re-filed, faxed, e-mailed, transcribed, or otherwise acted upon.
- Metafile’s MetaViewer procure-to-pay document-capture and Web-based workflow application reduced PDI’s overall invoice-processing timeline from one week to one day and bolstered accountability among PDI staff.
- The solution began generating an immediate $60,000 ROI following implementation, and is generating nearly $80,000 per year just one year later, due to increased purchase orders processed without the need for additional staff.
“The best P2P document management and workflow solutions enable the electronic exchange and manipulation of all data – from the invoices themselves to the documents supporting them – at each phase of the invoice-processing chain,” said Churchill. “In PDI’s case, while other providers were talking about scanning paper documents, Metafile was talking about eliminating the need for paper altogether, and adapting our workflow to establish staff accountability and extract maximum savings and ROI from our automation investment. Eliminating the need for paper before it’s created is a critical value driver for P2P professionals.”
To download a complete case study detailing PDI’s challenges and successes in selecting, leveraging, and extracting value from Metafile’s MetaViewer solution, visit http://www.metaviewer.com/ittrium/visit/D1xc66x1x67.
About Metafile Information Systems (www.metaviewer.com)
Founded in 1979 and headquartered in Rochester, Minn., Metafile is an established, independent and efficient provider of paperless document management software applications supporting accounts payable, accounts receivable, and human resources departments in middle-market and large businesses nationwide. More than 3,500 organizations have translated Metafile’s content management solutions into enterprise-wide value and competitive advantage. MetaViewer is Metafile’s flagship paperless document management solution, offering paper and electronic invoice capture, Web-based workflow, two- and three-way matching, real-time graphical visibility and full ERP integration. Today, more than 15,000 financial professionals worldwide are efficiently processing more than 15 million paperless transactions per week with the MetaViewer solution. For more information, call 1-800-638-2445, or visit www.metaviewer.com.
