Document scanning technology: things to consider
We spend a lot of time talking about the importance of evaluating the accounts payable process before implementing paperless document management software and how this technology can maximize an organization's previous investment in an ERP solution, such as Microsoft Dynamics.
However, when companies begin actually implementing this technology, they realize that there are number of specific factors that have to be evaluated in order to make the process as smooth as possible.
Recently, Bob Greenbaum, executive vice president of Metafile, was asked by The Accounts Payable Network to weigh in on document scanner technology and the factors that need to be taken into consideration before making an investment.
Bob's advice to organizations is to first have a deep understanding of the types of documents they will be scanning:
"When dealing with an accounts payable environment, you are going to find that documents are varied. You cannot control them. And the quality will vary enormously depending on the nature of your business."
"Ultimately, the goal of a scanner is to take a competent and quality picture of the document," Greenbaum says. "To do that you really have to look at the paper [documents] in your department's drawers. If that stuff is going through the machine, then the machine needs to be able to manage the stuff in the drawers right now."
For more about best practices surrounding document scanning technology, read the full article here.
