Best practices in using a MetaViewer-enabled ERP solution
In recent months, we've been sharing insights from our whitepaper "Uncovering the Real Value of ERP for Midsized Companies," most recently discussing important questions executives should ask when considering implementing accounts payable/accounts receivable technology.
Once an organization has decided to invest in an AP/AR automation solution (such as MetaViewer), to integrate with an ERP system, there are several best practices we recommend. Here are our first four:
- Encourage vendors to move away from paper and toward an electronic format by creating purchasing documents in a digital form from the start. Electronic invoices can be saved in PDF format so that they can't be altered and then emailed to the company.
- Review the company's processes to ensure that they are truly efficient. Automating a bad process simply makes a bad process faster.
- Centralize accounts payable processes. All vendors should send their invoices to a central office so that individual branches don't need to manage the documents.
- Standardize the company's review and approval process so that everyone can follow the same procedures and new employees will have workable guidelines.
In a couple of weeks we will share the second half of this list. In the meantime, download our latest whitepaper here to learn more about how to properly implement technology to maximize it's effectiveness.